Database Cleanup Assistant - Legal Records Specialist - New
Company: Christian Science
Location: Boston
Posted on: November 6, 2024
Job Description:
Job Category: LibraryRequisition Number: DATAB001493Apply
now
- Posted: October 11, 2024
- Full-TimeLocationsShowing 1 locationDescriptionDepartment: The
Mary Baker Eddy LibrarySUMMARY:The Database Clean Up Assistant
reviews all legacy 'work in progress' database records documents in
the M-Files enterprise content management system to ensure the
proper description, classification, and management of legacy
business records and the destruction of redundant, obsolete, and
trivial documents. This is a project-based, full-time position,
expected to last no more than two years.ESSENTIAL DUTIES AND
RESPONSIBILITIES
- Implements workflows for addressing legacy data and improves
them as needed
- Evaluates documents against established retention schedules to
determine whether they are official business records
- Prepares obsolete documents for destruction in accordance with
retention policy and established procedures
- Reclassifies and redescribes business records as needed to
ensure their proper management and future accessibility
- Documents decision-making processes to ensure consistency
- Regularly communicates with record owners about progress and
any roadblocksSTAFF MANAGEMENT AND JOB CONTACTSReporting
RelationshipsSupervisor: Manager of Records Management & Special
CollectionsRegular Contacts: MBEL employees, particularly in
Records Management, Special Collections, and Research. For certain
parts of the project, this position will work closely on a daily
basis with employees from the Office of the General Counsel, and
the Board Office.JOB REQUIREMENTSEducation/Experience
- 2-3 years of experience in records management work or office
administration required
- Records management certification, master's degree in library
science, or equivalent work experience preferredKnowledge/Skills
- Understanding of records management principles, practices, and
standards, and how to implement them
- Strong attention to detail
- Excellent analytical and organizational skills
- Ability to work well autonomously, taking responsibility for
goals, deliverables, and results
- Effective oral and written communication skills, including an
ability to adapt to different communication styles
- Demonstrated ability to ask questions that clarify assignments,
scope projects, and ensure a comprehensive understanding of
goals
- Trustworthiness and reliability in handling confidential and
sensitive information
- Ability to quickly learn unfamiliar computer systems and
database software required
- Familiarity with Microsoft Office suite and Google Drive
required
- Familiarity with content management systems/databases
preferredThis position works in the Boston office with an
opportunity for a hybrid work schedule.
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Keywords: Christian Science, Arlington , Database Cleanup Assistant - Legal Records Specialist - New, IT / Software / Systems , Boston, Massachusetts
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